Role
Location
Description
Veterinary Office Administrator
Summary: Provide key administrative support to Hagyard Management.
Essential Responsibilities and Essential Functions include the following. Other duties may be assigned.
Responsibilities
- Provide executive level administrative support to Hagyard Leadership Team:
- Maintain building security key fobs and grants building access to appropriate individuals.
- Maintain all executive staff calendars and meeting room calendars.
- Coordinates activities of messenger/runner staff on a daily basis to ensure all pickup/drop-off locations are identified and addressed.
- Assist management team with correspondence and projects as assigned.
- Membership Renewals:
- Renew doctor professional memberships annually.
- Administrative Tasks:
- Order and distribute office supplies, meeting supplies, toner, and other office needs.
- Maintain Amazon and Staples central ordering for practice.
- Maintain office stock in extern, main office and common areas including kitchen items and supplies.
- Order and distribute employee name badges and uniforms, where applicable.
- Track and maintain list of fleet vehicles and servicing schedule.
- Prepare and submit monthly employee reimbursements for doctors and employees.
- Properly code and submit monthly company credit card reports by established deadline.
- Coordinates priority mail shipping for all main office staff.
- Assist with travel arrangements for employees and visitors as needed.
- Prepare month-end reports for Accounting team as required
- Meeting & Event Coordination
- Prepare Hagyard conference room for meetings.
- Assist with sending internal and external communication regarding events.
- Assist with compiling headcount, ordering food, and set-up and cleanup of events.
- Assist with other event needs, including chair and table rentals.
- Provide assistance with employee events, meetings, sponsored events, continuing education and client events as needed.
- Event assistance may require some travel or runner responsibilities.
- Events may occur after hours and on weekends both on-site and off-site and require additional hours and overtime.
- Advanced notice and scheduling will be provided for most events.
- Assist with Horse Country tour as tour guide as needed as directed by administrative teams.
- Provide back-up coverage and assistance for other administrative positions as needed due to vacations, time off, and temporary position vacancies.
- Special projects as assigned.
FLSA Status: Non-Exempt
Schedule: Monday – Friday, 8am – 4pm; weekend and evenings as required.
To learn more about Hagyard, please visit our website!
PetVet Care Centers, Inc. is one of the nation’s leading operators of veterinary hospitals for companion animals. The company operates over 450 hospitals across multiple states and employs over 11,000 people including over 800 veterinarians. Since its inception, PetVet has been structured around a model that is focused on developing a partnership between the hospitals and the company and providing the highest quality medicine and service.
PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V
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