Role
Location
Description
Customer Service Representative
Spanish Trail Pet Clinic in Tucson, Arizona, is looking for an experienced veterinary receptionist with veterinary experience to join our amazing hospital. We are a well established general practice that has been giving the utmost compassionate care to small animals and their families since 1995. Our services include, but not limited to; primary care and wellness, dentistry, surgery (including CO2 laser surgery), critical care, radiography, geriatrics, and rehabilitative procedures including laser therapy.
Position Overview:
The Receptionist supports and adds value to an efficient organization dedicated to quality care and exceptional service. You will perform a variety of clerical and customer service work in providing support to the hospital, and to clients during often high stress situations.
Tasks include:
- Coordinate the flow of pets and owners in the lobby; placates owners distressed by long waits, scheduling glitches, and other problems.
- Identify potential emergencies in person, and over the phone, and schedule those appointments appropriately.
- Organize and process all payment plans, billing statements, and collections.
- Perform cashiering duties; process refunds, returns and credits as needed.
- Responds to inquiries about the range of services the practice provides and the species it treats; refer to appropriate department/staff member as needed.
- Input data to practice management software to check pets in; make simple postings to accounts; compile data for various reports.
- Receive and distribute incoming mail; and process outgoing mail.
- Coordinate and schedule appointments; provide clients with appointment reminders and any special instructions; call clients whose pets have overdue treatments.
- Respond to client emails; type and edit a variety of correspondence, and process faxes.
- Able to learn basic veterinary medicine terminology.
- Become familiar with retail products, medications, vaccinations, routine testing, and heartworm and flea preventatives and be able to confidently discuss with clients.
- Use Windows based computer systems, word processing, email, web search and other skills needed to effectively use software.
Full time benefit package includes medical, dental, vision, 401K, continuing education, uniform allotment, vacation, sick leave, and discounts on pet care.
We take pride in our family-like atmosphere and teamwork here at Spanish Trail Pet Clinic.
PetVet Care Centers, Inc. is one of the nation’s leading operators of veterinary hospitals for companion animals. The company operates over 450 hospitals across multiple states and employs over 11,000 people including over 800 veterinarians. Since its inception, PetVet has been structured around a model that is focused on developing a partnership between the hospitals and the company and providing the highest quality medicine and service.
PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V
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