Role
Location
Description
Administrative Assistant - Bluegrass Equine Surgery
PetVet Care Centers' Bluegrass Equine Surgery is currently seeking an Administrative Assistant to join their team!
At PetVet Care Centers, our mission is to improve the lives of animals and people — providing exceptional and compassionate care at every stage — for all the moments that matter.
Because life is better with pets.
We deliver the Ultimate Care Experience — every pet, every client, every time. That starts with a Culture of Care that supports our team members as much as the pets and clients we serve.
With more than 420 locally led hospitals and over 11,000 team members nationwide, we offer:
- Local autonomy with national support
- Career mobility and development opportunities
- A collaborative, inclusive environment where your wellbeing comes first
You care for pets. We care for you.
Position Overview
Join our team as an Administrative Assistant who assists in all ambulatory doctors' wants and needs, as well as support at primary back up to the Hospital Manager. You will perform a variety of administrative and supportive tasks and work to provide efficiency and organization for BES.
Bluegrass Equine Surgery (BES) in Versailles, Kentucky, is an equine veterinary practice providing exceptional client service and primary medical care in the central Kentucky region. We are building a new, diverse, supportive, and driven team.
Key Responsibilities
- Communicate with farms/clients to receive their sales list to prepare Coggins and EVA’s
- Draft Coggins papers and print blood tube labels
- Send Coggins and EVA result to the farms and sales companies
- Draft and issue Federal Health Certifications within the United States and Canada and bill for them
- Draft and issue insurance reports for all doctors, including but not limited to foal insurance, general exams, etc.
- Draft and issue reports to assist doctors, such as breeding soundness certificates, death certificates, vaccine certificates, and send to clients, sales, etc.
- Link diagnostic requests to patient’s profile in the PMS system, including but not limited to x-rays, ultrasounds, Coggins, health certificates and lab results,
- Lab results and diagnostics are checked monthly for correct billing.
- Communicate with farms to obtain ownership of horses.
- Assist billing invoices for field doctors if needed.
- Track CE & Licenses for all veterinarians, communicating with them and making sure they are up to date
- Maintain and input employees’ hours through Dayforce.
- Help hospital manager with odds and ends tasks including but not limited to helping plan office events, calling vendors to come out to property for maintenance, etc.
Schedule
- 40 hours, Monday-Friday from 8AM-4PM (all shifts)
- Start Date: ASAP
- Paid Time Off: 6 Holidays annually plus 80 hours of PTO after 90 days; 120 hours after 5 years
Qualifications (Required)
- High School Diploma or equivalent
- Veterinary environment, terminology, and protocols
- Working in a team environment
- Customer Service
- Handling multiple tasks and priorities
- Organization skills
- Attention to detail
- Verbal and written communication skills with good interpersonal skills
- Basic math skills
Preferred Skills (Nice to Have)
- Familiarity with EzyVet, FileMaker, and Microsoft programs strongly preferred
- At least 1 year of veterinary experience preferred
In addition to the responsibilities of this position, we also ask that you practice and promote the Bluegrass Equine Surgery Values:
- Integrity: We will prioritize integrity over profits and personal gain, building trust with our clients and staff at every turn.
- Initiative + Follow Through: We will identify, act and own problems and opportunities; seeing them through to their conclusion every time.
- Honesty: We will be honest and direct in all communications and interactions with clients, colleagues and staff.
- Grit: We will prevail in the presence of adversity and seek solutions even when they are not obvious.
- Efficiency: We will constantly seek ways to avoid waste and optimize time in pursuit of excellent care and service.
- Community: We will seek every opportunity to add value to the central Kentucky equine community through our practice and our brand.
- Fun: We will remember that even though what we do is important and often difficult; it is the moments of levity and fun where we can find greater connection and purpose.
What We Offer
We care deeply about supporting our team members — professionally and personally. Benefits include:
- Medical, dental, and vision insurance
- Paid Parental Leave (birth, adoption, foster)
- 401(k) with discretionary contribution
- Team Member Pet Discounts
- Emotional wellbeing support — including Calm app access and 24/7 EAP
- CE stipends and career development resources
- Grant Circle — a relief fund for team members facing personal hardship
- Local hospital culture backed by national resources
At PetVet Care Centers, we’re committed to a Culture of Care — for pets, for the people who love them, and for the team members who make it all possible. With more than 420 hospitals across the U.S. and a team of over 11,000 dedicated professionals, including 1700+ veterinarians, we offer a unique blend of local leadership and national support that helps our hospitals thrive.
Our model is built on partnership, collaboration, and local medical autonomy, empowering each hospital to deliver high-quality care while benefiting from shared resources and a strong professional community. Whether you’re providing care in a hospital or supporting operations behind the scenes, PetVet is a place where you can grow your career, stay connected to your purpose, and make a meaningful impact.
You care for pets. We care for you.
PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V
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