Internal Medicine Inventory Coordinator - Hagyard Equine Medical Institute

PetVet Care Centers' Hagyard Equine Medical Institute is currently seeking an Internal Medicine Inventory Coordinator to join their team!

At PetVet Care Centers, our mission is to improve the lives of animals and people — providing exceptional and compassionate care at every stage — for all the moments that matter.

Because life is better with pets.

We deliver the Ultimate Care Experience — every pet, every client, every time. That starts with a Culture of Care that supports our team members as much as the pets and clients we serve.

With more than 420 locally led hospitals and over 11,000 team members nationwide, we offer:

• Local autonomy with national support
• Career mobility and development opportunities
• A collaborative, inclusive environment where your wellbeing comes first

You care for pets. We care for you.

Position Overview

Join our team as an Internal Medicine Inventory Coordinator who is responsible for maintaining high volume inventory at the McGee Medicine Center. 

Hagyard Equine Medical Institute in Lexington, Kentucky, is an internationally recognized leader in equine medicine, combining cutting-edge technology with a collaborative team dedicated to advancing equine health and performance.

Essential Functions:

• Inventory
  • Daily review of inpatient treatment charts to determine medication and fluid usage over prior 24h period to determine inventory order needs.
  • Review of inpatient charts to ensure inventory correctly invoiced (i.e. correct concentration, container sizes etc.)
  • Walk through the hospital areas to evaluate existing inventory and needs.
  • Create pharmacy order based on assessment of present inventory and ongoing usage
  • Confirm pharmacy order delivery quantities.
  • Keep record of backordered medical and non-medical items and maintain communication with pharmacy/companies regarding return to stock date(s)
  • Inform medicine clinicians of backordered stock
  • Place pharmacy order in designated storage area(s)
  • Maintains appropriate stock levels of all supplies and medications for McGee Medicine Center.
  • Stocking and maintain organization of fluid room/areas to include rotating fluids so older inventory can be used first
  • Control overstocking and waste by properly managing all stock areas.
  • Assists in reduction of waste and spoilage to include surveillance of expiration dates, temperature/light sensitive medications, etc.
  • Update office manager, billing personnel and doctors of new stock items.
  • Order and maintain commercial plasma inventory
  • Determine non-medical supply order to be submitted 2 x weekly
  • Confirm accuracy and receipt of non-medical supplies and place in designated areas
  • Assist Dispensary Coordinator as needed
• Procedures
  • When time allows, assist in set up of equipment and supplies for emergency and non-emergency procedures (i.e. catheters, ultrasound machines, endoscopy, laser surgery, etc.)
  • Assist Procedures Technician/Vet Assistant with exam room responsibilities, equipment, and rentals as needed

Qualifications (Required)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Professional and respectful communication skills with clients, doctors, staff, and vendors
• Self-motivated with the ability to take initiative and work independently
• Strong teamwork skills and commitment to providing high-quality patient care
• Ability to maintain confidentiality and professionalism at all times
• Ability to maintain a clean, organized, and safe work environment
• Ability to guide and support team members in following procedures and safety standards
• Basic computer and keyboarding skills required
• Ability to read, interpret, and document technical information and procedures
• Basic math skills, including percentages, proportions, and volume calculations
• Ability to lift and/or move up to 100 pounds regularly
• Ability to work in environments with chemicals, airborne particles, and varying conditions
• Ability to stand, walk, sit, reach, and use hands throughout the workday

Preferred Skills (Nice to Have)

• Associate degree, technical training, or equivalent combination of education and related experience preferred

Schedule: Full-Time, primarily Monday through Friday, day shift

What We Offer
We care deeply about supporting our team members — professionally and personally. Benefits include:

• Medical, dental, and vision insurance
• Paid Parental Leave (birth, adoption, foster)
• 401(k) with discretionary contribution
• Team Member Pet Discounts
• Emotional wellbeing support — including Calm app access and 24/7 EAP
• CE stipends and career development resources
• Grant Circle — a relief fund for team members facing personal hardship
• Local hospital culture backed by national resources

The list of essential functions, as outlined in this job description, is intended to be representative of the tasks performed within this classification. The omission of any job function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.