Inventory & Marketing Coordinator

Title: Inventory & Marketing Coordinator

Reports to: Hospital Manager

Location: Arkansas Veterinary Emergency & Specialists

Position Overview:

Arkansas Veterinary Emergency & Specialists is the leading provider of specialty & emergency veterinary services in Arkansas. We welcome all qualified candidates looking to promote the advancement of our clinic by marketing our superior clinical care and customer service and support the hospital by maintaining inventory control. We are looking for a bright, motivated, energetic, upbeat experienced professional to join our practice. To become part of our staff you must be diligent, professional, knowledgeable, and compassionate. Contribution to a team environment with goals to provide the best quality of life for the patient and the best client experience. This position may include occasional after hour and weekends.

Essential Functions:

• Organizes hospital involvement in community events including committee participation, transportation of marketing materials to the event and working at the event booth.
• Conveys hospital announcements and updates to referring veterinarians via direct mailings, email, and fax distribution.
• Assists hospital managers with reviewing and evaluating new and ongoing marketing opportunities
• Assists hospital managers with veterinary recruiting, including ad placement and coordinating travel arrangements and hospitality for the interviewee.
• Coordinates clinic visits and other promotional activities for newly hired veterinarians.
• Assists with continuing education seminars in the local area as needed.
• Orders marketing materials as directed, including pens, magnets, brochures, letterhead, business cards.
• Updates website, brochures, and other marketing materials as directed by management.
• Coordinates special events for staff and referring veterinarians, including holiday gifts, cards, and luncheons.
• Monitors budgets and coordinates the purchase of equipment and supplies, and oversees the maintenance of the facility
• Responsible for all local accounting functions; ensure daily financial information is accurate
• Oversees the management of the inventory and ensures proper documentation and systems are in place
• May establish and oversee billing practices; reviews and maintains the accuracy of billing and oversees charge capturing
• May be responsible for contracts or negotiations with new vendors
• Maintain compliance of current licensure and the display of the same. Maintaining updated licenses for DVMs.
• Works with the PetVet Care Centers support team to ensure compliance with all administrative responsibilities
• Assists with submitting contract veterinarian invoices, submitting all local vendor invoices, and obtaining quotes
• Responsible for Quarterly inventory counts and reconciliations
• Responsible for monthly statements, accounts receivable, and working alongside collections for ongoing billing efforts
• Performs other duties as assigned by Manager.

Competencies:

• Principles of marketing, public relations, and advertising.
• Hospital policies and procedures.
• Creative problem-solving.
• Ability to work independently.
• Ability to provide customer service in a courteous, prompt, and efficient manner
• Computer proficiency in using Microsoft Office products (Word, Outlook, and Excel) and applicable organization specific software
• Establish and maintain productive and cooperative working relationships
• Active time management and organizational skills to complete work promptly.
• Excellent communications skills both orally and in writing
• Ability to work with or around sick animals, potentially hazardous materials, cleaning chemicals, gas anesthetics, zoonotic diseases, and unpleasant odors
• Depending on the functional area of assignment, tasks may involve extended periods at a keyboard or workstation and/or extended periods standing and/or walking
• May include some climbing, balancing, stooping, kneeling, crouching, or crawling
• Some tasks involve the periodic performance of moderately physically demanding work, usually involving lifting or carrying (up to 50 pounds)
• Other duties and responsibilities as assigned by management.

Qualifications:

• High School diploma or equivalent.
• Minimum 2 years of experience in Veterinary Medicine.
• Administrative experience or Specialty preferred.
• Word processing or publication software such as Microsoft Word and Publisher.
• Strong customer service skills.
• Strong written and verbal communication skills.
• Team player and self-motivated.
• Willing to travel as position requires.

Schedule

• Monday through Friday; 8-hour daytime shifts, some nights, weekend, and holidays may be required.
• Occasional traveling will be required.

What We Offer
We care deeply about supporting our team members — professionally and personally. Benefits include:

• Medical, dental, and vision insurance
• Paid Parental Leave (birth, adoption, foster)
• 401(k) with discretionary contribution
• Team Member Pet Discounts
• Emotional wellbeing support — including Calm app access and 24/7 EAP
• CE stipends and career development resources
• Grant Circle — a relief fund for team members facing personal hardship
• Local hospital culture backed by national resources