HR Assistant

Job Title: Human Resources Assistant

FLSA Status: Non-Exempt

Department: Main Office/Human Resources

Schedule: Monday – Friday, full-time; overtime as directed.

Essential Responsibilities and Essential Functions include the following.  Other duties may be assigned. 

Responsibilities

• Payroll:
• Coordinate bi-weekly payroll process for accurate, timely payroll including adding payroll items such as PTO and on-call/special payments and accurate processing of new hires, pay changes, and terminations
• Review payroll issues and correct using the appropriate methods
• Review final payroll reports for accuracy including shift assignments, PTO usage, and minimum hour requirements
• Onboarding:
• Conduct onboarding orientation with each employee on the first day of employment
• Facilitate new hire meetings which include enrolling employees into the timeclock and reviewing new hire paperwork
• Assist with completing background checks on new hires.
• Workers Compensation:
• File work related injuries with Workers Compensation Insurance company.
• Serve as primary point of contact for employee work related injury cases.
• Frequently follow-up with injured employees about status of injury and follow up appointments.
• Employee Benefits:
• Answer employee questions related to PTO rules and eligibility.
• Guide employees through open enrollment and qualifying events using employee benefits portal.
• Family Medical Leave Act (FMLA) Leave of Absences:
• Provide employees who request FMLA leave with correct forms and documentation.
• Coordinate FMLA details including communicating with PetVet Leaves Team to determine eligibility, review FMLA policies and procedures with employee, and determine employees available PTO for when they are on leave.
• Keep in contact with employees while they are on leave to answer questions and confirm return to work date.
• HR Communication:
• Proactively answer employee questions, concerns, or issues, directing to appropriate individuals if necessary
• Assist with recruiting and employee appreciation events as needed
• Complete verification of employment requests as needed
• Assist with completing and managing I-9 binders and filing paperwork
• Complete other HR projects and initiatives as applicable

Performance Expectations

• Professional demeanor.
• Respects confidentiality of employee personal information as well as company proprietary information.
• Strong oral communication skills.
• Strong customer service skills.
• Strong computer skills.
• Detail oriented and able to take directions.
• Organized, dedicated, friendly and responsible.
• Punctual and low absenteeism.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education, Experience, and Skills

• Proven experience as an HR assistant or relevant human resources/administrative position
• Knowledge of HR processes and best practices
• Excellent organizational, time management, and communication skills. Able to work professionally with multiple levels of an organization
• Bachelor’s degree in business administration, HR, or other relevant field or equivalent experience
• Experience with HRIS systems is preferred

Language Ability:

Ability to read, analyze, and interpret general technical procedures.  Ability to write/document technical information and procedure manuals.  Ability to effectively present information and respond to questions from doctors, and staff.

Math Ability:

Ability to apply simple math formulas.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should have working knowledge of Microsoft Word, Excel, and PowerPoint, Adobe Acrobat, and keyboarding skills.

Certificates and Licenses:

No certification required

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to sit, walk, and stand for long periods of time.
• Repetitive use of hands and fingers.
• Must be able to sit/stand in front of a computer for extended periods of time.
• Must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds and occasionally exert up to fifty pounds of force.

Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus.